Change and New Forms for Wages Withholdings and Informative Declarations

 

The Treasury Department (TD) annually revises and publishes a new version of the Withholding Statements and Informative Declarations that are required to be submitted by employers or withholding agents.

Thus, the TD issued the Internal Revenue Informative Bulletin No. 19-09 to inform on the publication of the Withholding Statements and Informative Declarations forms for 2019; and to inform on the most important changes made to these forms.

Following, we present the most relevant information.

 

New Informative Declarations Forms for 2019

  1. Form 480.6SP-Informative Declaration-Rendered Services:

This form was created in 2019 to inform on items related to payment for rendered services.

    • Special contribution for consulting and professional services
    • Refundable expenses
    • Responsibility for payment to health providers
    • Payments for services rendered by individuals not subject to withholding
    • Payments for services rendered by corporations and partnerships not subject to withholding.

Items were previously under Form 480.6A and 480.6B.

  1. Form 480.6SP.2-Annual Reconciliation Statement for Services Rendered during 2019:

This form was created so that the withholding agent or payer summarizes the total amount payed and retained at source by category, as duly informed on all 480.6SP forms—Informative Declaration-Rendered Services—that have been filed during the year. These include:

 

  • Special contribution for consulting and professional services
  • Refundable expenses
  • Responsibility for payment to health providers
  • Payments for services rendered by individuals subject to withholding
  • Payments for services rendered by corporations and partnerships subject to withholding

 

  1. Form 480.6E-Informative Declaration-Sales Sent or Dispatched by Mail:

This form was created in 2019 so that SUT non-withholding agents inform the total amount paid during the year for sales of tangible property.

The TD will issue a publication with details regarding this new form.

 

  1. Form 480.6G-Informative Declaration-Transactions Made through Electronic Means

The form was created so that any entity engaged in the business of processing payments electronically, including debit and credit cards, through a network, informs the total amount of payments processed and credited to the person that participates in such services.

 

  1. Form 480.7E-Informative Declaration-Advertisement, Insurance Premiums, Telecommunication Services, Internet, Cable and Satellite TV Access

This form was created so that any person engaged in providing telecommunications services, internet access or cable or satellite TV access in Puerto Rico or that receives payments for advertisements or insurance premiums, must inform on the total amount received during the year.

  • Payment for Insurance Premiums
  • Payment for Telecommunications Services
  • Payment for advertisement
  • Payment for Internet, Cable, and Satellite TV services

 

Changes in the information to be included in Existing Informative Declarations

  • The following items were added to the Salary Withholding Statement (W-2 PR):
    • Farming labor services
    • Services rendered by a church minister or by a member of a religious order
  • For Form 480.6A the following is added – Amounts paid for:
    • Electricity
    • Water and Sewage
    • Association fees
    • Professional and trade continuous education
    • Maintenance fees paid to HOAs
  • Boxes have been added in the corresponding Forms to inform on the following:
    • For Form 480.6C – Payments not Subject to Withholding- payments made to any person (natural or legal) non-resident of Puerto Rico and not subject to withholding. Services rendered outside Puerto Rico must be indicated on the corresponding box.
    • For Form 480.6D the total amount of exempt interests from bonds, promissory notes or other obligations that comply with the established requisites.
    • Form 480.6D – Dividends coming from an exempt business—distribution of dividends or benefits from net income of businesses within the opportunity zones that are exempt.
    • Form 480.7B.1 – Annual Reconciliation Statement of Withheld Taxes from Individual IRA Accounts and Educational Contribution Accounts — detailed information on Taxes withheld at each month of the year.
    • Form 480.7C.1 – Annual Reconciliation Statement of Taxes Withheld from Retirement Plans and Annuities– Detailed information on Taxes withheld at each month of the year.

 

The TD reminds taxpayers that all Withholding Statements and Informative Declarations must but submitted electronically through the Internal Revenue Unified System (SURI).

Enclosed you will find a table with all due dates for filing the Forms so that you can include it on your tax calendar.

Form Number Form Name Due Date
499R-2/W-2PR Withholding Statement January 31, 2020
499 R-3 Reconciliation Statement of Withholding Statement January 31, 2020
480.5 Summary of Annual Information Return January 31, 2020, February 28, 2020 or August 31, 2020, as applicable
480.6A Informative Return – Income Not Subject to Withholding February 28, 2020
480.6B Informative Return – Income Subject to Withholding February 28, 2020
480.6B.1 Annual Reconciliation Statement of Income Subject to Withholding February 28, 2020
480.6C Informative Return – Income Subject to Withholding  – Non Residents April 15, 2020
480.30 Nonresidents Annual Return of Income Tax Withheld at Source April 15, 2020
480.6D Informative Return – Exempt Income February 28, 2020
480.6E Informative Return – Mail Order Sales January 31, 2020
480.6G Informative Return  –Transactions Made by Electronic Means February 28, 2020
480.6SP Informative Return – Service Rendered February 28, 2020
480.6SP.2 Annual Reconciliation Statement of Service Rendered February 28, 2020
480.7 Informative Return – Individual Retirement Account February 28, 2020 or August 31, 2020, as applicable
480.7A Informative Return – Mortgage Interest January 31, 2020
480.7B Informative Return – Education Contribution Account February 28, 2020 or August 31, 2020, as applicable
480.7B 1 Annual Reconciliation Statement of Tax Withheld from Individual Retirement Accounts and Educational Contribution Accounts February 28, 2020
480.7C Informative Return – Retirement Plans and Annuities February 28, 2020 or August 31, 2020, as applicable
480.7C.1 Annual Reconciliation Statement of Tax Withheld from Retirement Plans Annuities February 28, 2020
480.7D Informative Return – Automobiles Lease Payments January 31, 2020
480.7E Informative Returns – Advertising, Insurance Premiums, Telecommunication, Internet Access and Cable or Satellite Television Services February 28, 2020

 

However, we encourage you to contact TCG to obtain detailed information on your case and to coordinate the filings and payments.

 

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